1. 2027 IOA Inflatable Industry Expo & Safety Conference will be promoted in advance to be held February 1-4, 2027. Exhibitors will be provided set up of exhibits on February 2, 2027 followed by 2 daily exhibit dates February 2-3, 2027 (10-5 pm).Educational and safety programs will also be promoted to attendees and available February 1-4, 2027. Daily schedule, education, and events will be released and remain subject to change based on participation of exhibitors, educational resources, and schedule development and modifications.
2. Space Allocation: Assignment for space allocation will be handled by space allocation committee and assigned based on receipt of full payment for participation with IOA conference. Assignment of space will be provided based on exhibitor request for location of space and approved by following criteria: membership status, event sponsorship consideration, seniority for previous participation, exhibitor request for space.
3. Payment Terms: Exhibitor Renewals with advance discount applied can be RESERVED with 25% advance payment received prior to May 1, 2026. Check or Credit card payments are accepted. EARLY DEPOSIT payment of 25% shall be required with signed exhibitor agreement prior to deadline to receive renewal discount applicable to the new release of upcoming year exhibitor rate schedules. Payment for reservation beyond early deadline and in advance of September 1, 2026 requires 50% DEPOSIT. Balance due for ALL EXHIBIT FEE payments must be received by December 1, 2027. PAYMENT IN FULL is due with exhibitor agreements received past advance reservation deposit payment deadlines.
4. Advance Promotion of Show: Exhibitors will be provided official show promotional information and applicable EXHIBITOR promotional codes for use in promoting the “2027- IOA Inflatable Amusement Expo & Education Conference”. We recommend all exhibitors to use materials to solicit attendance from potential clients, post logos and promotional materials to business web pages, social media accounts, provide direct electronic email notification, or text based communication permitted based on the individual client permissions obtained from clients for sales communication.
5. Cancellation: Cancellations must be submitted in writing to
[email protected]. IOA has no obligation to exhibitor following receipt of cancellation. Failure to make a payment may be considered breach of agreement and may result in IOA treating such breach as cancellation for further participation. Payments for booth space are non-refundable and non-transferrable with amount paid retained by IOA as liquidated damages for cancellation of space.
6. Exhibit Space: All exhibitors are required to contain displays within the space allocated by IOA and agreed upon within exhibitor agreement. All displays, activity, and selling shall be contained to exhibit space. All sales activity must be representative of the exhibitor purchasing space. Representation of a non-exhibiting firm or person on the tradeshow floor is prohibited and cause for removal.
a. Products or services represented by non-exhibiting firms will not be permitted. Staff members shall wear exhibitor badges to identify themselves for admittance and participation in show activity. Badges can be obtained in advance by submitting list for staffing to avoid extended wait or on site at exhibitor registration.
b. Exhibitors will be provided access codes for “TRADESHOW ONLY” exhibit passes for complimentary admission to tradeshow floor to supplement individual marketing efforts of show by each exhibitor. Codes may redeem through the IOA website link until 10 days prior to first day of show. Full tradeshow access with education and exhibits shall be posted for purchase at online published rate and provide any early discount purchase code along with expiration for redemtion. IOA reserves the right to extend or modify discounts to achieve maximum marketing, sales, and attendance value for exhibitors and patrons of show.
c. Hours and dates for installation, display, and removal must be strictly adhered to. Set up hours will be facilitated day prior to show opening with final scheduling confirmed with exhibitor. Show hours are 10 am – 5 pm and may be adjusted based on final tradeshow publications approved and provided 10 days in advance of show. Space shall not be left unattended during posted tradeshow exhibit hours. Failure to exit by posted END TIME for load out will be billed at $250/ hr.
d. Sales from booth spaces is permitted, however, larger equipment removed from display space requiring carts or other material handling equipment is NOT permitted. Booth displays must not be removed until closing time posted for last day of show and must occur through loading dock area. Handheld or small items capable of being hand carried for removal may be permitted at time of purchase. Load in and Load out will only be permitted through authorized entrances provided for equipment. All sales and financial obligations related to such activity are the sole responsibility of the exhibitor.
e. Sale of food and beverage is prohibited by venue and may only be given away in sample quantities. Catering for food and beverage must be provided be approved venue providers.
f. Farm Bureau Expo Complex prohibits weapons (concealed or otherwise) on premises. Exits may NOT be obstructed by equipment or display. Open flames, compressed gas cylinders, and live animal exhibits are not permitted. Vehicles and gasoline powered equipment must have fuel levels reduced below on fourth (1/4) tank and disabled if located inside of facility for display.
g. Early dismantling of booth space or display is strictly prohibited. Load out time will be posted and provided following final day of show operations. Exhibit set up must be completed prior to posted start time for event.
7. Amusement Ride Operation: Exhibitors demonstrating amusement rides or offering participation by patrons MUST provide a ride operator for operation and supervisor at each attraction or post “FOR DISPLAY ONLY” on attraction. Anchoring must be provided with units set up ready for operation. Individual demonstration of units will be permitted with provided ASTM F2374 standards and exhibitor is in compliance with all applicable federal, state, and local AHJ.
8. Educational Presentations/ Sponsors: All exhibitors may submit an educational proposal for consideration to be presented as part of show educational programs. Content should generally be helpful to the professional advancement and interesting to those involved with the inflatable industry and pertain to safety, marketing, management, or production involved with warehouse operations, transportation, or working special events. Direct sales and marketing opportunities are not permitted for educational presentations. Sales questions should direct to be addressed in tradeshow booth or for follow up after educational sessions. Please contact IOA for sponsorship of direct selling opportunities and sponsorship of networking opportunities outside exhibitor display space.
9. Final Decisions of Show Management: IOA reserves the right in its sole judgement to prohibit or close a exhibitors display or activity due to noise, odor, or disturbances that may be offensive or excessively distracting from normal ability to engage in business on the tradeshow floor related to neighboring exhibitors or attendees participating in the tradeshow.
10. Liability, Hold Harmless, and Indemnification: Exhibitor agrees that neither the event venue or IOA shall be liable for any claims, losses, damages, death, injuries, or liability that may be sustained by any person that may be on the premises leased to or assigned to the exhibitor, (including but not limited to) any agent, employee, representative or guest of the exhibitor, or any other person or entity. The exhibitor agrees that it will hold harmless and indemnify the event facility and IOA from any and all claims including copyright infringement, losses, damages, death, injuries, or liability whatsoever (including without limitation reasonable attorney fees and costs) whether to property, person or otherwise, that arise in whole or in part from the omissions or willful misconduct or breach of the contract by exhibitor, or its agents, employees, representatives, guests or invitees related to or arising in connection with the exhibitors performance under the contract. In NO event will IOA be liable to the Exhibitor, whether in contract or tort for any amount in excess of the exhibit space rental fee in relation to any damages, including lost profits, arising out of or related to the IOA event, the rental of exhibit space, the conduct of IOA, any breach of contract, or any other act, omission, or occurrence. In no event shall IOA be liable, whether in contract or tort, for any indirect, consequential, exemplary, punitive or special damages or awards.
11. Assumption of Risks; Releases. The Exhibitor expressly assumes all risks associated with, resulting from or arising in conjunction with the exhibitor’s participation or presence at the event, including, without limitation, all risks of theft, loss, harm, damage or injury to the person (including death), property, business or profits of the exhibitor, whether caused by the negligence, intentional act, accident, act of God or otherwise. The exhibitor has sole responsibility for its property or any theft, damage, or loss of such property (whether or not stored in any courtesy storage area), including any subrogation claims by its insurer. Neither IOA nor the exhibit facility accepts responsibility, nor is a bailment created, for property delivered by or to the exhibitor. Neither IOA or the facility should be liable for, and the exhibitor hereby releases all of them from, and covenants not to sue any of them with respect to, any and all risks, losses, damages and liabilities described in this section.
12. Insurance: At the time of making final payment for space under the contract, and before beginning any work or efforts in connection with the event every exhibitor shall carry general liability insurance and name “IOA and Tennessee Farm Bureau Exposition Center, its entities, subsidiaries, agents, representatives, officers, staff, volunteers, and employees” as additional insured. Exhibitors are required to carry a policy $1 million per occurrence and $2 million general aggregate. The coverage of these limits set forth are established as minimum limits and in no way limit the liability of the exhibitor. IOA reserves the right to require the right to require an insurance policy in excess of the amounts indicated.
13. Severability: If any provision of the contract is held to be illegal, invalid, or unenforceable under the present or future laws, then such provision shall be fully severable, and the contract shall be construed and enforceable as if such illegal, invalid, or unenforceable provision had never comprised a part of the contract and the remaining provisions of the contract shall remain in full force and effect and shall not be affected by the illegal, invalid, or unenforceable provision or by its severance from the contract.
